Overview
The Officers screen contains all current and previous officeholders for the selected company.
Officeholders consist of directors, secretaries, alternates, and reserve directors.
Navigation
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From the Main Toolbar, go to Company |
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Select the Company from the list |
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Select Officers |
Add Officers
To add an Officer, click
1. Select the Officer Name
Start by typing the contact’s name to select the contact. CAS 360 will begin searching the Global Contacts screen. If the contact has not been previously saved to the database, select to create the contact
Note: Identity Information
CAS360 will recognise when identity information has not been entered for the contact selected.
Click the prompt to enter the necessary details:
2. Select the Position and Position Status
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Option |
Description |
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Director |
A Director is a person in charge of managing the affairs of the company. When a person is acting as a director, they must act in the best interests of the company. |
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Secretary |
Every company must appoint a secretary. |
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Director & Secretary |
See Director and Secretary sections above. |
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Alternate |
An Alternate Director is appointed as a replacement when a director is unable to attend meetings or exercise powers as a director. |
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Reserve Director |
The Reserve Director has the power to act in place of the sole director in the event of the sole director's death. This is an option when a company has a single shareholder serving as the sole director. Note: CAS360 will recognise when you are attempting to add more than one Reserve Director: |
3. Select the Meeting Status
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Option |
Description |
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Attendee |
Directors and alternates will be shown as present at meetings and listed on resolutions. The Secretary will be shown as in attendance at meetings. |
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Signatory |
The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well. Note: Cannot have a Signatory and a Chairperson at the same time. |
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Chairperson |
If the officer is a director or alternate, this person will be shown as chairperson at meetings and will be listed on resolutions as well. |
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Form Signatory |
The officer will be shown as a signatory on company forms and other documents. If the officer is a director or alternate, the officer will be listed on resolutions as well. |
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Apology |
This officer will not be shown on meeting minutes or resolutions. |
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Non-Attendee |
This officer will not be shown on meeting minutes or resolutions, as the officer did not attend the meeting when the decision was made. |
4. Input Date of Appointment and Date Ceased
Input the date of appointment, and if the officer has been resigned, removed, or deceased, input the date ceased.
5. Notes
Add extra notes to appear on the Register of Officers
Alternate Directors
If the person is an alternate director, also provide the following information:
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Alternate For |
In the Alternate For field, CAS 360 will display a list of the company's current officers. |
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Appointment Terms |
Input the reason for the appointment and the time period for the Alternate's position |
Click to save details.
Filter Officers
Filter the Officers screen to display either Current (currently appointed) or Historical (all past and present) officers.
Use the Search box to look for an officer using their name:
Officers Register
Click on the top right-hand side of the screen to view the following:
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Option |
Description |
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Officer Quorum |
This represents the minimum number of Officers present for meetings and/or resolutions. |
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Print Current Register |
This will produce a PDF of the register with only current positions. |
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Print Historical Register |
This will produce a PDF of the register with current and previous positions. |
View Officer Details Instantly
Hover your mouse over the beside any previously entered Officer to quickly view the Officer's details.
To edit these officer details, click
Edit or Delete a Company Officer
Click next to the Officer Name
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Edit |
This will allow you to edit the Officer Details. Once updated, this will enable you to prepare officer change forms. |
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Delete |
This will delete the officer from the database. |
Additional Options
Select the 
button (far right-hand side of the screen) to:
- Prepare a Company Report