How do I combine Share/Unit Certificates for multiple share/unit transactions?

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Query

How do I combine Share Certificates for multiple share transactions? 

How do I combine Unit Certificates for multiple unit transactions? 

Solution

Step 1: When processing multiple share/unit transactions, ensure the print toggle is ON to prepare these transactions under one Share/Unit Certificate. 

Example: 

  1. Allot 1 ORD Ordinary $1 share to Emily Adams
  2. Allot 2 ORD Ordinary $5 share to Emily Adams again

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Step 2: Certain criteria for these transactions also need to be met depending on the Certificate Type:

Transaction

To combine share/unit certificates that determine how many shares/units are being accounted for in the transaction, the following criteria need to be applied to those transactions toggled on.

  • Same certificate number
  • The certificate type is "Transaction"
  • Same shareholder/unitholder (including Beneficial Owner)
  • Same Share Type/Unit Type

Example: 

Transaction 1: Allot 10 ORD Ordinary $1 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number: 1

Transaction 2: Allot 2 ORD Ordinary $5 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number 2

Transaction 3: Allot 5 ORD Ordinary $3 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number 1

Only Transaction 1 & Transaction 3 are combined into 1 share certificate as the criteria above are met, where the transactions have the same shareholder, share type, certificate type, and certificate number. As transaction 3 does not have the same certificate number, it will have its own share certificate. 

Balance

To combine share/unit certificates that display how many shares/units the shareholder or unitholder has left after the transaction, the following criteria need to be applied to those transactions toggled on.

  • Same certificate number
  • Same shareholder/unitholder (including Beneficial Owner)
  • Same Share Type/Unit Type
Example: Only the last two of the below three transactions have been toggled on for printing:
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However, CAS 360 will calculate the balance of the shareholder/unitholder up to the date of the latest transaction that is being toggled on for printing. 
In this example, the share certificate will combine the number of shares, with a balance of 40 shares. 

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