Overview

A company officeholder is responsible for many aspects of running a company.

A private company must have at least one director and have one secretary who is a natural person (i.e. an individual). The sole director of a private company must not have a body corporate as its company secretary if the sole director of that body corporate is also the sole director of the private company.

Hong Kong private companies that have a single shareholder who serves as the sole director may appoint a reserve director. The reserve director has the power to act in place of the sole director in the event of the sole director's absence or death.

A public company or a company limited by guarantee must have a company secretary and at least two directors, one of whom may be the company secretary. It must not have a body corporate as its director.

If the company secretary is a natural person, he or she must ordinarily reside in Hong Kong. If the company secretary is a body corporate, the address of its registered or principal office should be in Hong Kong.

There is no requirement under the Companies Ordinance that a director must be a Hong Kong resident.

Changes to officeholders including appointments must be notified to Companies Registries within 15 days after the appointment or registration. 

Navigation

From the Main Toolbar, go to Company
Select the Company from the list
Select Officers

To add an Officer, click

For more information on adding an officer, click here.

Forms Prepared

By selecting Prepare Forms CAS 360 will display the Document Production screen and automatically select the documents required:

• Cover Letter
• Consent to Act
• Directors Minutes or Resolution
• Members Minutes or Resolution
• Register of Officers
• Form ND2A - Notice of Change of Company Secretary and Director (Appointment/Cessation)
• Form ND5 - Notice of Change of Reserve Director (Nomination/Cessation)

Note: The form generated will depend on the type of Officer being appointed.

Select the icon to change any of the document settings. Different options will appear depending on the document type.

Form Filing

Once signed by a director or the company secretary, this form can be delivered by post or in person to "The Companies Registry, 14th floor, Queensway Government Offices, 66 Queensway, Hong Kong". If the form is delivered by post but the Registrar has not received it, the form will not be regarded as having been delivered to the Registrar in satisfaction of the relevant provision of the Companies Ordinance.