CAS 360's Multiple Changes feature streamlines the process of appointing or ceasing officers across multiple companies simultaneously, ensuring compliance with Hong Kong's Companies Ordinance.

Regulatory Overview

The rules for appointing or ceasing company officers in Hong Kong depend on the company type and whether the officer is an individual or a body corporate.

Private companies must have at least one director who is a natural person. They may appoint corporate directors, but only if there is always at least one individual director in place. Corporate directors are not allowed if the private company belongs to a group in which another company is listed on the Hong Kong Stock Exchange.

Public companies and companies limited by guarantee must have at least two directors, all of whom must be individuals. Corporate directors are not permitted for these company types. There are no residency requirements for directors in Hong Kong.

All companies must appoint a company secretary. If a company has only one director, that person cannot also act as the secretary. The secretary may be an individual ordinarily residing in Hong Kong or a body corporate with a registered office or principal place of business in Hong Kong (commonly referred to as a “contactable company”).

Private companies with a sole individual shareholder who is also the sole director may optionally appoint a reserve director, who would only act in the event of the director’s death.

All officer changes must be reported to the Companies Registry within 15 days of the change.

Navigation

From the Main Toolbar, go to Multiple.

Select New Change + and select Officer Change.

The Officer Change screen will display.

Field	Description
Contact	Begin typing the officer's name. For appointments, if the contact has not been previously added to the Global Contact screen, will display. Click to add a new contact.
Position	Select the officer's position: Director, Secretary
Position Status	Select the new applicable status.
Meeting Status	Attendee This person will be shown as present or as in attendance at meetings. If the person is a director or alternate, the person will be listed on resolutions. Signatory This person will be shown as present or as in attendance at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions. Chairperson This person will be shown as present or an in attendance at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions. Form Signatory This person will be shown as present or an in attendance at meetings. The person will be shown as the signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions. Apology This person will be listed under the Apology paragraph in the Meeting Minutes. They will not be listed on Resolutions, as the person did not attend the meeting when decision was made. Non Attendee This person will not be shown on meeting minutes or resolutions.
Resolution Date	Input the date of the change.
	Select to proceed to the following screen where you can select the companies.
	Select to cancel the change.

Select the company(s) for which to process the changes.

Field	Description
	You can look for a specific by typing the name in the search box.
	Select to prepare the forms.

The Multiple Changes screen will display will a list of the companies and the changes.

Field	Description
Date	If you wish to modify the Date of change, click on the date and input the new date. Click on the Tick icon to confirm the change or click on the Cross to abort any change.
	Select Options | Edit to make any changes.
	Select to go the Document Production screen to download or send the required form and documents for this change.

Once you have downloaded or sent the documents for the first company, you will be taken back to the Mulitple Changes screen to prepare the form and documents for the other company(s).